Indelible
History is append-only. Every event is recorded with its actor, reason, and date — and is never overwritten by what comes after.
One data point is not a decision. The pattern is the evidence.
One Mini-CEX, one OSCE, one written exam — each is a single point. JEJAK reads the direction and density of every trace across seven assessment instruments, then builds them into competency judgements that can be defended before academic committees and accreditation assessors.
EPA
Mini-CEX
DOPS
OSCE
CBT
SOCA
VBSA
7 instruments · one competency map
Programmatic assessment
Competence is inferred from patterns across many data points, not from a single verdict on a single exam day.
One person, many roles
Switch role contexts without signing out. The record stays attached to one identity, across an entire career.
Institutional intelligence
Early detection of at-risk students, academic progress committees, remediation, cohort analytics, and health workforce projections — all read from the same record.
Academic Health System
Networks of clinical training sites, partner communities, social accountability, and academic partnerships — the real-world ground where every competency leaves its mark.
Featured module — Competency Dashboard
Every competency area in one complete view.
Every OSCE, CBT, Mini-CEX, DOPS, and Progress Test score that enters JEJAK is mapped automatically to a competency area. Study programs can define their own competency areas as they need. The competency radar and cohort percentile curves show where each student stands against their cohort — not just pass or fail, but which direction they are growing.
Custom competency radar
P10–P90 percentiles
One-click sync
Competency Map · 6th-semester student
7 active areas
Student average
Cohort P90
Early Warning System
Response hierarchy
ReporterLecturer · Tutor · Preceptor · Student
Program Counselling Teamfirst line of response
Faculty Counselling Unitreferral for professional support
Head of Programescalation if unresolved
⚠ Emergency route: critical cases go straight to the Head of Program, the Dean’s office, the Counselling Unit & the Program Counselling Team at once — no queue.
Low
Moderate
Critical
Featured module — Early Warning System
Risk becomes visible before it becomes a crisis.
JEJAK’s algorithm scans for late logbooks, repeated OSCE/CBT failures, missed rotations, professionalism flags from preceptors, stagnant EPA levels, and IPE absences — then flags at-risk students before problems grow. Response is tiered: the Program Counselling Team is the first line, with a confidential referral route to the Counselling Unit and escalation to the Head of Program when needed.
6 early-warning signals
Tiered response
Confidential consultation route
More modules running on the same record.
Beyond assessment and early warning, JEJAK connects clinical learning, research, partnerships, and health workforce planning in one shared database.
Clinical Learning
A 6-step case & procedure logbook wizard, site rotations, and GPS attendance with real-time preceptor verification.
Longitudinal Portfolio
From pre-clinical to alumni on one identity — reflections, certificates, and achievements kept with no time limit.
Research & Publications
Integrated with OpenAlex, CrossRef, and ORCID; research roadmaps, faculty expertise, and proposal review in one workflow.
Accreditation Intelligence
Accreditation evidence mapped to WFME standards and Indonesia’s national medical education standards (SNPPDI), ready for LAM-PTKes/BAN-PT assessors to trace at any time.
Health Workforce Intelligence
A registry of registration and practice licences (STR/SIP), gap analysis, and health workforce projections for partner regions.
Partnerships & Global Engagement
Monitoring of MoUs and cooperation agreements, student exchange, and international office programs in one dashboard.
Alumni & Careers
Tracer studies, CME/CPD credits, professional certification, and further career paths that stay connected to the alma mater.
AI Writing Assistant
Summarises daily notes, suggests writing improvements, and tidies dictation — speeding up the work of preceptors and lecturers.
Training Site Governance & GPS Attendance
GPS verification across network hospitals, primary health centres, and clinics, plus a training-site distribution map and preceptor governance — closing the clinical attendance loopholes that are easily abused in institutions with wide site networks.
Academic Integrity Intelligence
Automatic similarity detection for undergraduate theses, master’s theses, and final projects — answering the increasingly strict academic integrity scrutiny from Indonesia’s higher education authority.
How each module works, without signing in first.
The full JEJAK User Guide is only available after signing in — here is a summary by module group, so institutions can judge the depth of the platform before creating an account.
Clinical Learning & Assessment
Students · Clerkship students · Specialist residents · Preceptors- 6-step logbook. Clinical cases & procedures recorded in a structured way, verified by preceptors in real time.
- Flexible assessment tools. Study programs can build their own assessment tools, beyond the 7 programmatic assessment instruments. EPA, Mini-CEX, DOPS, OSCE, CBT, SOCA, and VBSA — all flow into one competency map.
- Self-directed practice questions. Students can design their own practice question sets.
- P-Max 360°. Multi-rater professionalism evaluation from peers, staff, and even patients.
- Skills lab. Room booking, manikin inventory, and consumables in one ordering workflow.
Committees & Academic Integrity
Head of Program · Program Counselling Team · Program Admin- Progress Committee (CCC). Digital academic progress meetings that produce formal decisions — progression, remediation, or other follow-up.
- Remediation module. Support plans linked directly to committee decisions, not kept as separate notes.
- Academic Integrity & Submission Similarity Intelligence. Automatic similarity detection for theses, final projects, and portfolios, complete with similarity reports.
- Anonymous feedback. Evaluations of lecturers, tutors, and preceptors without revealing the rater’s identity to the person evaluated.
Research & Accreditation
Researchers · Heads of Research Centres · Quality Assurance Officers- Integrated research. Connected to OpenAlex, CrossRef, and ORCID — research roadmaps and faculty expertise in one dashboard.
- Research Governance Suite. Anonymised research data exports with a full audit trail, ready for ethics review and publication.
- Accreditation Intelligence Suite. An accreditation evidence war room mapped to WFME standards, ready for assessors to trace at any time.
Training Sites & Health Workforce Planning
Site Coordinators · Institutional Partners · Deans- Training Site Governance & GPS Attendance. GPS-verified student attendance at network hospitals, primary health centres, and partner communities — plus a training-site distribution map and preceptor governance for institutions with wide site networks.
- Health Workforce Intelligence. A registry of registration and practice licences (STR/SIP), gap analysis, and regional health workforce projections.
- Geospatial Intelligence. Community health maps built on the GPS coordinates of partner regions.
- Social Accountability Tracker. Social accountability and community visits recorded as part of the portfolio.
Alumni & Global Partnerships
Alumni · Alumni Relations Officer · International Office- Alumni career journeys. Tracer studies, CME/CPD credits, professional certification, and further career paths that stay connected to the alma mater.
- Global Engagement. Monitoring of MoUs and cooperation agreements, student exchange, and international office programs in one dashboard.
- IPE Encounter Engine. A logbook of collaboration across the health professions, from the classroom to clinical sites.
Wellbeing & Data Governance
Counsellors/Psychologists · Faculty Admins · Super Admins- Wellbeing screening. Mental health screening for students and lecturers based on the SRQ-20.
- Cohort LHS Engine. Cohort-level learning health system intelligence for continuous program evaluation.
- Full audit trail. Every data change records who, when, and why — in line with institutional data governance needs.
Sign in for the Full User Guide →
The summary above is only part of it — the full guide covers 40+ modules by role.
One ecosystem
The trail doesn’t belong to students alone.
Everyone who touches health professions education leaves a footprint — and JEJAK gives each of them their own way in, with the right access rights and a single, unified history.
Student MHS
Clerkship Student MPR
Specialist Resident PPDS
Academic Lecturer DSN
Preceptor DSP
Program Counselling Team TKP
Head of Study Program KPR
Program Admin ADR
Faculty Admin ADF
Training Site Coordinator PWH
Lab Technician LBR
Dean DKN
Alumni ALM
Quality Assurance QAO
International Office INT
Super Admin SAD
Built for the Indonesian health professions education context
Developed with Universitas Padjadjaran
Multi-institution ready
Full audit trail
Installable as a PWA